You are most probably familiar with the Covey Matrix (or Time Management Matrix). In my opinion, this is a powerful tool to be used for all aspects of our lives including complex projects and their management.
Covey initiated this concept in his best seller book “The 7 Habits of Highly Effective People”. The idea behind this is to divide your tasks according to 2 factors: Importance and Urgency.
The challenge is then to stay “above the line” (see the below table). In other words to stay mainly in the boxes I and II (Important Tasks whether they urgent or not) and eliminate or drastically reduce activities related to boxes III and IV (Not Important Tasks).
In a second step, the idea is to gradually convert tasks from the box I (Important and Urgent) into tasks that are in box II (Important but Not Urgent) through better planning, preparation, scheduling, standardization, grouping tasks, crisis anticipation, drills, etc.